2022–2023 Elections for Leadership Positions for NARST

2022–2023 Elections for Leadership Positions for NARST

Dear NARST Members:

We are writing to announce the 2022–2023 elections for leadership positions for NARST: A Global Organization for Improving Science Teaching and Learning through Research. Following the NARST 2016 Bylaws (accessible on the NARST website), current members of NARST are encouraged to nominate potential candidates for offices by following a simple nomination procedure (see below). We invite you to help us advance and improve NARST by soliciting the participation of dedicated and effective leaders. This letter provides the basic information about the election process and encourages you to nominate yourself or qualified colleagues for offices.

During this election cycle, a President-Elect, three NARST Directors-at-Large, a Secretary-Treasurer, and a Graduate Student Coordinator will be elected (see NARST 2016 Bylaws on NARST website for position information). All are full members of the NARST Board of Directors. The Graduate Student Coordinator is also the chair of the Graduate Student Committee. 

Due date for complete nomination packets: 

June 22, 2022, 11:59 p.m. Eastern Daylight Time

In accordance with the Bylaws, please take note of the following requirements:

  • Candidates for all positions must be current and active NARST members.
  • Candidates should be members with an outstanding research record.
  • Candidates for President-Elect must have served previously on the Board and have been a member of the Association for a minimum of ten (10) years. A candidate for President-Elect who has not served on the Board, but who has been a member of the Association for a minimum of ten (10) years, must submit a brief statement of support with the signatures of at least ten (10) other members in support of the nomination (NARST Bylaws, February 2016, Article IV, Section 5). 

HOW TO COMPLETE AND SUBMIT A NOMINATION PACKET

All election documents and nomination guidelines, including rubrics guiding the evaluation of nomination packets, are in the NARST Handbook, which is now an appendix to the Policies and Procedures Manual. These documents are accessible in one file through the NARST website

Each nominator (including self-nominators) will assemble and deliver the required materials to the NARST Executive Director and Elections Co-Chairs. 

To submit a nomination for President-elect, Secretary-Treasurer, the Board of Directors, or the International Coordinator the person making the nomination must submit a nomination packet according to the directions and specifications noted in the packet (see NARST Handbook for nomination packet template and specifications). The nomination packet elicits responses and documents pertaining to 

  1. Record of Research
  2. Past Attendance and Contribution to NARST Annual International Conferences
  3. Record of Leadership Contribution to NARST
  4. Potential Leadership in NARST

Nomination packets for Secretary-Treasurer, Board of Directors, and International Coordinator must contain written endorsements from 10 NARST members. The endorsements can be succinct email statements, a single email/letter with multiple signatures, etc. President-Elect nominees who previously served on the Board of Directors are exempt from the ten-endorsement requirement. 

Nominees for President-elect are also asked to include a current CV. Nominees for positions on the Board of Directors, Secretary-Treasurer, and International Coordinator are asked to include a five-page curriculum vita that includes their education, scholarship record, relevant experience and participation in local, national, and international organizations. 

To be considered complete, the packet submitted by nominators should include all items indicated in the Nomination Packet Guidelines, in order, and as a single document. The Nomination Packet Guidelines document is available on the NARST website. [Bylaws, Article IV, Section 9].

Exception

Any individual who is on the ballot for the same open position in consecutive election cycles will only be required to submit their cv. Other required supporting documents previously submitted as part of their nomination packet will be “moved forward” with the updated cv. The requirement to submit all materials will be waived for three consecutive years.                                     

For Graduate Student Coordinator position:

The Committee will follow the same procedures used for other Board positions but will use the following criteria to evaluate the packets: (1) graduate student’s record with respect to the NARST mission, (2) graduate student’s past contributions to NARST, (3) graduate student’s leadership potential and performance, and (4) graduate student’s potential future contribution to NARST. Graduate student nominees must be current members of NARST, with sufficient knowledge of and leadership in furthering NARST's mission and improving science education through research. Please note the Graduate Student Coordinator Nomination Packet Guidelines are different and available on the NARST website.

Nominators for all positions, please send the completed nomination packet electronically to all of the following:

Dr. Lisa Martin-Hansen, NARST Executive Director
executivedirector@narst.org

Dr. Melody Russell, NARST Elections Lead Co-Chair
russeml@auburn.edu

Dr. Hernan Cofre Mardones, NARST Elections Co-Chair
hernan.cofre@pucv.cl

Only nomination packets that are complete and received by the due date, June 22, 2022, will be considered. The Executive Director will contact nominators to verify whether packets are complete. The Elections Committee will review all complete packets. The Elections Committee is charged with assessing all submitted nominees’ materials to advance a recommended slate of potential candidates to the NARST Board of Directors for approval. The NARST membership will vote for candidates on the Board-approved slate.

EXPECTATIONS OF EVENTUAL CANDIDATES 

Eventual candidates (those included on the elections slate) are expected to adhere to NARST policies and regulations, including the NARST Election Campaign policy (see below), which prohibits campaigning, the NARST Conflict of Interest policy, which requires the disclosure of potential conflicts of interests, and Confidentiality. These policies and others are included in the NARST Policies and Procedures on the NARST website. 

NARST ELECTION CAMPAIGN POLICY

NARST prohibits campaigning for all elections. In addition, all NARST members are also prohibited from campaigning for candidates, including candidates other than themselves. The NARST publication of each candidate's biographical data, photo, and position statement shall be the total extent to which NARST members are informed about candidates for office. Any communication—oral, written, or electronic—sent by the candidate to all or a subset of members may announce only the names of all candidates for each office and the details of how and when to vote. Candidates whom the Board of Directors has determined to have violated this policy will be disqualified with the right to appeal.

2022 - 2023 Election Timeline
Activity Timeline
Call for Nominations Early May 2022
Deadline for nominators to submit completed nomination packets to the Executive Director

June 22, 2022 

11:59 p.m. Eastern Daylight Time

Completed nomination packets sent to Elections Committee and advisors Early July 2022
Elections Committee reviews nomination packets, discusses, and submits ratings of nominees One month after receipt of packets
Elections Committee discussions and vote of final candidates to recommend to Board Late August 2022
All nominees contacted by Elections Committee Co-Chairs to confirm their continued willingness to run for office One month
Elections Co-Chairs submit recommendation to Board for approval (included in annual Elections Board Report) Late September 2022
Board votes on recommended slate October 2022 NARST Board Meeting
NARST Elections open January 2023
NARST Elections closed February 2023

 

Procedure to Select Nominees for Slate of Candidates: 

After the nomination packets are received and checked for completion, the Elections Committee reviews the nominations in order to provide the membership with at least 2qualified candidates per available position, except for Secretary-Treasurer for which 1 qualified candidate is acceptable. The Committee uses the Assessment Rubric for Elections specific to the positions to review each nomination packet. The Assessment Rubrics are available in the appendices of the NARST Policies and Procedures posted on the NARST website. Upon reviewing the nominees’ application packets, the nominees with the highest combined rubric scores are selected for recommendation to the Board. After confirming their willingness to run for office, the Elections Committee Co-chairs will submit recommended slate of at least two nominees for each position to the Board Liaison who will present the slate to the NARST Board of Directors for approval to advance to candidacy. The Committee’s selection process is explained in the NARST Policies and Procedures on the NARST website. 

 

NARST ELECTED OFFICE FAQs

How often does the Board meet? 

  • NARST Bylaws require a minimum of two Board meetings each year. Additional virtual/online meetings may be called at the discretion of the NARST President.

What support does NARST provide for attendance at the Board meetings linked to the Annual Conference?

  • For an in-person annual conference board meeting, NARST pays for two nights of hotel for current board members and one night for incoming/outgoing board members.
  • For an in-person annual conference board meeting, NARST covers hotel, meal expenses, and transportation to and from the annual conference for the Graduate Student Coordinator.

How are Board meetings at times other than the annual conference handled?  

  • For an in-person October Board meeting, NARST reimburses board members for hotel, meals, and transportation to and from the meeting.

What support is there for elected officials?  

  • NARST allocates $4,000 for the President-Elect, $4,000 for the Immediate Past President, and $8,000 for the President to cover NARST-related expenses that may incur in fulfilling their duties during their respective terms. 

What if I have other questions?

  • For other questions regarding elections or elected offices, please contact the NARST president.